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What Causes Outlook to Take a Long Time to Download Emails and How to Solve It

Outlook Taking Long Time to Download Emails: How to Fix It

Do you use Microsoft Outlook as your email client? If so, you may have encountered a problem where Outlook takes a long time to download emails from your mail server. This can be frustrating and affect your productivity, especially if you need to access important messages quickly.

There are many possible reasons why Outlook may be slow to download emails. Some of them include:

outlook taking long time to download emails

  • Outdated software versions

  • Add-ins or RSS feeds that interfere with synchronization

  • Large or corrupted Outlook data files

  • Problems with your Outlook profile

  • Network or server issues

  • Hardware acceleration settings

The good news is that there are some solutions that you can try to fix this problem and speed up Outlook's performance. In this article, we will show you how to update your software, disable add-ins and RSS feeds, reduce the size of your data files, repair or create a new profile, enable Cached Exchange Mode, and disable hardware acceleration. By following these steps, you should be able to make Outlook download emails faster and smoother.

Solution 1: Update Outlook and Windows

One of the first things you should do when you encounter any problem with Outlook is to check if your software is up-to-date. Outdated software versions can cause performance issues, bugs, or compatibility problems in Outlook. Microsoft regularly releases updates for both Windows and Office applications, including Outlook, to fix known issues and improve security and functionality.

To check for and install updates for Outlook and Windows, follow these steps:

  • Open Outlook and click on File.

  • Click on Office Account.

  • Click on Update Options and select Update Now. If you don't see this option, you may need to click Enable Updates first.

  • Wait for Outlook to check for and install any available updates. You may need to restart Outlook after the update is complete.

  • Open Settings on your Windows PC by clicking on the Start button and selecting the gear icon.

  • Click on Update & Security.

  • Click on Windows Update.

  • Click on Check for updates. If there are any updates available, they will be downloaded and installed automatically.

  • You may need to restart your PC after the update is complete.

Solution 2: Disable Add-ins and RSS Feeds

Another possible cause of Outlook taking long time to download emails is the presence of add-ins or RSS feeds that interfere with the synchronization process. Add-ins are extensions that enhance Outlook's functionality, such as antivirus, spam filters, or productivity tools. RSS feeds are web content that you can subscribe to and receive updates in Outlook, such as news, blogs, or podcasts.

While add-ins and RSS feeds can be useful, they can also slow down Outlook's performance by consuming resources, causing conflicts, or generating errors. To see if this is the case, you can try disabling them temporarily and see if Outlook downloads emails faster.

To disable add-ins and RSS feeds in Outlook, follow these steps:

  • Open Outlook and click on File.

  • Click on Options.

  • Click on Add-ins.

  • In the Manage drop-down list, select COM Add-ins and click Go.

  • Uncheck the boxes next to the add-ins that you want to disable and click OK.

  • Repeat steps 4 and 5 for other types of add-ins, such as Exchange Client Extensions, Outlook Add-ins, or XML Expansion Packs.

  • Click on Advanced.

  • Under RSS Feeds, uncheck the box next to Synchronize RSS Feeds to the Common Feed List (CFL) in Windows.

  • Click OK.

  • Restart Outlook and see if the problem is resolved.

Solution 3: Reduce the Size of Outlook Data Files

Outlook stores your emails, contacts, calendars, tasks, and other items in data files on your computer. These files are either PST (Personal Storage Table) or OST (Offline Storage Table) files, depending on your account type and settings. PST files are used for POP3, IMAP, or web-based accounts, while OST files are used for Exchange or accounts.

As you use Outlook, these data files can grow in size over time. This can affect Outlook's speed and stability, as it takes longer to access and process the data. Large data files can also increase the risk of corruption or damage, which can cause errors or data loss.

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To prevent this from happening, you should try to reduce the size of your Outlook data files by compacting, archiving, or deleting them. Here are some ways to do that:

  • To compact a PST or OST file, open Outlook and click on File. Click on Account Settings and select Data Files. Select the file that you want to compact and click on Settings. Click on Compact Now. Wait for the process to finish and click OK.

  • To archive a PST or OST file, open Outlook and click on File. Click on Cleanup Tools and select Archive. Choose whether you want to archive all folders or a specific folder. Specify a date for archiving items older than that date. Choose a location for the archive file and click OK.

To delete a PST or OST file, open Outlook and click on File. Click on Cleanup Tools and select <

  • [assistant](#message) Delete Old Items. Choose whether you want to delete all items or items from a specific folder. Specify a date for deleting items older than that date. Click Delete Old Items Now. Note that this will permanently delete the items from your data file.

Solution 4: Repair or Create a New Outlook Profile

A profile is a set of settings and information that Outlook uses to connect to your email account. It contains your account details, data files, preferences, signatures, rules, and more. Sometimes, your profile may become corrupted or misconfigured due to various reasons, such as software updates, malware attacks, power outages, or user errors. This can cause problems with downloading emails or other functions in Outlook.

To fix this issue, you can try repairing or creating a new Outlook profile. Repairing a profile will attempt to fix any errors or inconsistencies in your existing profile. Creating a new profile will start from scratch w


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